Vulnerable Persons

Responsible District Officer  2010/2011 Stuart Barlow

(Amber Valley)

contact Stuart Barlow via APAC

Some questions and answers

– as presented by Stuart at the September 2010 District Council

©Start Barlow 2010

What about the RIBI Protection Policy?

The Policy will be revised. However, the major parts of the document give advice to ensure that children are safeguarded together with those Rotarians and supporters who provide the opportunities and activities. This continues to be good practice that must be in place. The main changes are those concerned with the legal requirements and the processes for criminal record checks. Those have changed since the 2007 document and are outlined in this information.

What about criminal record checks?

These will continue and the CRB will deal with them for England and Wales. There are similar arrangements in Scotland and in Northern Ireland. A new body, the Independent Safeguarding Agency (ISA), had been set up to register all those working with children and vulnerable adults but the Coalition Government has put that on hold and Rotary will not have to face that matter for the time being.

When is a criminal record check needed?

This has changed as detailed below. Also strengthened is the penalty for not making a check if the regulations require it.

A check is needed if a paid or unpaid person works closely with children or vulnerable adults in what is termed:

  • a Regulated Activity on
  • a frequent, intensive or overnight basis.

Frequent, means once a month or more. (Note: this is once a month NOT just once.)

Intensive, means on four days or more in a single month.

Regulated activity includes these kinds of activities:

  • teaching, training, instruction care or supervision of children
  • teaching, training or instruction of vulnerable adults
  • providing advice or guidance for children on their physical, emotionalor educationalwellbeing
  • providing advice, guidance or assistance to vulnerable adults
  • driving a vehicle that is being used for the sole purpose of conveyingchildren orvulnerable adults
  • working in a specified place on a frequent or intensive basis in sucha way that itgives the person opportunity for contact with children or vulnerable adults, regardless of the activity.

It will be seen from these requirements that the aim is to prevent the development of relationships between children or vulnerable adults and people who may use these opportunities for ‘grooming’.

A Rotary Club MAY NOT require a Rotarian or supporter to apply for a CRB disclosure unless that person is to be  involved in work with children and/or vulnerable adults that is a Regulated activity and is frequent or intense or overnight. It cannot be required on the likelihood that a person might be involved at some time in the future.

It cannot be made a condition of membership. To do so is illegal, could lead to a criminal prosecution and result in the RIBI Registration being withdrawn.

How is an application made for a CRB Disclosure?

This is very much as laid down in the Protection policy with the amendments described above. However, a new form has now to be used and all ‘old’ forms with the address ’23 Springclough Drive,Manchester,M28 3HS’ must be destroyed. The new forms are available from the DPO who will order copies from Alcester.

How is the form completed?

When the form is received it is essential that great care is taken in completing the form.

Page one gives clear advice.

It is also recommended that a DPO and CPO becomes familiar with the ‘Form Completion Top Tips’ on the CRB website:

  • Go to:
  • Then in the Applicants box, Individuals who have been asked to applvfor a eRBcheck. click on Information about the Process. That will get you to the Top Tips in the box on the right.
  • Follow those tips.

What are the things that people completing the form need to be particularly careful about?

  • Read page 1 before commencing form completion! Do what it says!
  • Do not fill in section d: apply for registration with ISA. Thisservice is not available.
  • Do remember to complete section e.

What are the things that a CPO needs to be particularly careful about?

  • The CPO is the person who verifies the documents that the applicantprovides. Remember to complete the appropriate sections of the’registered body use only‘ on page 2, section a. AND a similar box on page 3 section b.
  • Remember to complete line 58 and line 59 in section w.
  • The CPO must complete line 60 and cross the yes box
  • The CPO must complete line 61 ‘position applied for’ but see the ‘TopTips on theweb-site.
  • Line 62 is the name of the Rotary Club.
  • Line 63 is an enhanced check. Standard checks are no longer availablefor workwith children or vulnerable adults. Lines 64, 65, 66, 67 and 68 should be completed appropriately.

What are the things that a DPO needs to be particularly careful about?

  • Check the completion of the form by the Applicant and the CPO iscorrect. Line 68 is very important: if the yes box is not crossed the District will be charged the full fee and, unlike the former arrangements no credit will be given for errors
  • Complete section y before sending to the CRB.
  • Finally, each DPO must hold the name and address of the CPO of aRotary Club asthe form no longer includes that information.

Protection – Vulnerable Adults and Minors – RIBI