Your name or name of Rotarian(s) taking the lead on the project plus their preferred contact details, e.g., email and/or phone.
By filling in these details the people named are prepared to share this information with other parties involved with the project.

 

Rotary Club

 

Project Title

 

Beneficiary
Who will benefit from this project? By filling in these details the people named are prepared to share this information with other parties involved with the project.

 

Start date of project (whether past or future)

 

What is the proposed time scale for completion of the project?

 

Background
How did this project come about?

 

Project Objectives
The specific objectives for the project. NOTE: the objectives can be one line or more detailed text

 

Scope of Work
Please outline of what needs to be done. Also target dates for start and completion, anticipated resource requirements and any limitations on resource.

 

If the project or fundraising for the project has already started, what have you achieved so far?
Has there already been some positive progress in any area of the project? e.g., offers of help or collaboration, funding, some work already completed, publicity amongst the local community.

 

Project Costings
Please provide details of monies spent so far (if any) and estimated future costs.

 

Material Requirements
Details of any items necessary to complete the project. This should include costs where applicable as it may be necessary to raise funds or obtain grants for capital purchases.

 

Success Criteria
How you will measure the success of the project. NOTE: The success criteria must be measurable.

 

Constraints
What requirements, restrictions, or difficulties do you predict could impair progress or success? Examples here can be specific (a skill which the project team must have) resources, deadlines, milestones, legal, health & safety.

 

Terms and Conditions
Details of mutually agreed terms and conditions probably covered by a Memorandum of Understanding (MOU). To include insurance cover, liabilities (pre & post project completion), and responsibilities.

 

Key Assumptions
The assumptions you are making in putting this document together. For example this could be that sufficient money is available for the project to proceed.